Spot the Scientist

The other day, as my husband acquired coffee in a cafe at a location quite remote from our home, the barista announced that he was going to guess my husband's profession. He guessed Silicon Valley software engineer. Not bad: from a distance, science professor isn't so different from various types of engineers, at least the sort who tend to be in casual attire.

My experience has been that it is a little more challenging for people to guess my profession from my attire/appearance, but that is mostly because many people have different expectations about women (just one small example is here). In many cases, I don't mind (it can be fun to surprise people and overturn their expectations), but in some cases I do (if people are rude/patronizing).

At a large conference, it is quite easy to pick out fellow conference-goers (male and female) on the street, even those individuals who remember to take off their conference badges/name-tags when they emerge from the conference center. This is easy in part owing to the tendency of conference-going scientists to roam in packs on city streets, but even when sighted in small units (1-2), it is easy to spot the science people.

In fact, at a very early age, my daughter learned how to Detect Scientists on the street. When she has attended conferences with her scientist parents, a favorite activity has been to sit in a cafe near but not too near the conference center, and try to pick the scientists out of the crowd of passersby. Perhaps she can use these skills later in life.

Can people guess what you do (approximately) for your job based on your appearance or are you constantly surprising people when you tell them what you do? Somehow I think this might break down somewhat along gender lines, but I imagine that there are also men who don't look like a stereotypical scientist (or engineer or whatever).

My husband is not one of these men, even when not wearing a graph-paper plaid shirt, but that's OK. I think it is important for the non-scientist population to know that nerds walk among us and are generally harmless and pleasant if supplied with sufficient quantities of coffee.

Out of Office

There are all different kinds of busy.

During some busy times, I find that I can get lots of different things done because I get into a 'bring it on' kind of mode and just do whatever needs doing (and then I collapse later). For other kinds of busy, I need more focus and I have to make stark decisions about use of time, like whether to blog or work on that paper that needs finishing.

I am in one of those stark times now, and am going to work on that paper that needs finishing while I'm doing some traveling and other things. It's kind of funny in a way because after I am done traveling, I will be even busier, but it will be the kind of busy in which blogging is a welcome distraction.

So: Happy Mid-April and I'll be back in a week or so.

Token Awards

Today in Scientopia, I discuss the practical aspects of awards that are given for "diversity" reasons; that is, the question of nominating (or not) students for these awards, despite being somewhat troubled by some aspects of these awards.

The Human Games

Question from a reader:
What would cause you to treat grad students like they were people?*

What a great question! The answer is probably obvious, but I will explain it anyway. 

Of course, the first thing I do is throw students in a pond. It doesn't have to be a large pond, but it should be quite cold and there should be some unspecified monsters in it. Then I just stand back and see what happens!

Here's the interesting part: 

If a student sinks, it means they are human and I can treat them accordingly, in most cases by firing them without explanation or notice because who wants to work with a human? 

If they swim, either because they already know how or because they somehow figure it out by themselves, then it means they are not human and will likely do a successful PhD and will become a professor just like me and can continue these fun games with their own students.

But you already knew that and hence your perceptive question. I hope, however, that it is at least somewhat helpful to see it typed out here in a cold rigid font. 

* Note: Although this is a direct quote from an e-mail sent to me by a reader, there was also other text in the e-mail that was worded in a more polite way, and I don't think the question was intended to sound quite as rude as it appears. So, my response it not entirely fair in terms of addressing the individual who sent the question, but I get this and similar questions from time to time, and thought I would give a general reply.

Searching

Does your department have a particular philosophy or practice regarding the make-up of search (hiring) committees for tenure-track faculty positions? And if so:
  • Is the committee chair the person most closely related to the subfield of the search, or is it someone from a bit outside this subfield (but experts are included on the committee)?
  • Are people from outside your department (or program or whatever the relevant unit it) typically included?
  • Are any of those people ever non-academics?
  • Are students part of the committee? Postdocs?
  • If students are on the committee, do they have access to all application materials, or only some? (for example, CVs but not letters of reference) 
  • Is there always at least one assistant professor on the committee (because they possibly represent the future of the department and have a good view of what is current in particular fields) or not (because serving on such a committee is a huge amount of work and assistant professors shouldn't spend so much time on service activities and/or your department doesn't want to give this responsibility to the untenured)? (or other reasons of philosophy, beyond just 'There are 3 of us in the department and one is an assistant professor' type reasons.)
  • Other? 
Those questions are designed to get a view of how search committees are constituted at different places (answers may vary depending on type/size of institution), but I am also wondering if you personally disagree with any of these or other aspects in your department?

Format Matters

When you are submitting a manuscript, do you format the text, tables etc. in the style of the journal or do you wait and see if the paper is going to be accepted before taking the time to do that?

Some journals (editors) get annoyed if the manuscript is not already (mostly) in the journal format at the time of submission, even if the paper may be rejected. One reason for this is that the formatting stage can add an extra step; that is, one more back-and-forth between editor and authors, so it's more efficient if the formatting is done at the beginning (and any problems fixed in the review stage). If the paper is accepted, this helps everyone; if the paper is rejected, the authors wasted some time.

Avoiding this extra step definitely makes the review process faster for the author. In my experience, it is the rare author who sufficiently takes care of all necessary formatting issues in the revision stage if they didn't previously make an attempt at following journal format in the first submission. If they try to format the manuscript correctly the first time, I can comment on any problems, and then these can be fixed in the revised manuscript. If the manuscript is not formatted until the revision stage, I typically have to send it back again for technical fixes. Some of the details of formatting can be taken care of by the diligent copy-editors employed by the journal, but the paper is supposed to be (mostly) in journal format when the editors send it along to the copy-editors.

And beware submitting a paper with flawed reference lists to some journals! Certain large publishing companies use manuscript submission software that detects even minor flaws that used to be dealt with at a later stage of the review process but that now can delay review of a manuscript. Wouldn't it be nice if these clever programs also formatted the manuscript (including references) for you, saving time for everyone? As an author and editor, I would like that. Formatting my own manuscripts and checking the formatting of manuscripts of others is tedious.

Anyway, there may be reasons beyond efficiency to format the manuscript in the style of the journal to which it is submitted. As an editor, when I see a manuscript submitted in the very characteristic style of another journal, it does cross my mind that the manuscript might have been rejected by that journal and submitted to my journal. Does that matter if this thought flits across my brain? Probably not, but, as an author, I'd rather an editor not have that thought.

A prior rejection may be irrelevant to another journal depending on why it was rejected by the other journal and whether any significant changes were made to fix potential problems. I am not necessarily talking about rejection by High Impact Journals, but also peer journals (in terms of impact factor and topic).

If a manuscript with suspicious formatting seems worthy of review, it will be reviewed by my journal despite the xeno-formatting, but on more than one occasion I have received an e-mail from an invited reviewer of one of these manuscripts saying "I already reviewed this for the X Journal and it doesn't look like they have changed anything. This is the same paper and I still hate it." That's not good. Not that formatting alone would improve the fate of the paper, but ideally the re-formatting and a serious revision would occur simultaneously, so re-reviewers (and editors) could potentially be more friendly to the revised paper.

So far I have mostly been discussing this from the point of view of an editor, but what actually inspired this post is the fact that I have been spending considerable time today formatting a manuscript for a particular journal. This journal has really bizarre and picky formatting rules, and I am sure I will make errors, but at least it will look mostly like a correctly formatted paper. Maybe that will help the editor 'see' it as a paper appropriate for this journal.. Or, at least, that is what I tell myself when I am making sure that I follow the correct rules for fonts, headings, first paragraph indentation (or not), in-text references, reference list...........